DataChambers Announces New Mobile Document Destruction Service
Tuesday, May 23, 2006
DataChambers Records Management, a locally-owned and operated Independent Commercial Records Center (ICRC), today
announced a new document destruction solution that enables clients to comply with federal and state laws governing the
disposal of personal information.
"A number of new laws have gone into effect recently such as the Identity Theft Protection Act of 2005 that
govern how information should be properly discarded," said Chief Operations Officer Chris Kelley. These laws include:
- Sarbanes-Oxley
- The Fair Labor Standards Act
- The Fair and Accurate Credit Transaction Act (FACTA)
- Health Insurance Portability and Accountability Act (HIPAA)
- Gramm-Leach-Bliley Act (GLB)
Some of these laws were enacted in direct response to personal information violation cases. In fact, the Identity
Theft Protection Act was prompted by the discovery of all of Duke basketball coach Mike Krzyzewski's former tax returns
in a public dumpster. Companies are now required to shred documents they no longer need if they contain information such
as social security numbers and dates of birth. Violations of record destruction policies are subject to a fine of
$5,000, which can be tripled under certain circumstances.
Specifically, these laws state that companies must take "reasonable measures" to protect against unauthorized
access to the information in connection with its disposal. According to the Supreme Court, sifting through disposed material
is not illegal. The Court ruled in 1988 that once trash is left for pick up, it becomes public domain.
DataChambers' mobile shredding vehicle processes material directly at a client's office. "Many companies prefer us
to come shred documents on-site at their facility because they want to see for themselves that it's been completely destroyed,"
said Kelley.
The shredding services offered also allows DataChambers to pick up material and bring it to its own facility off Lexington Road for
shredding. Regardless of on-site or off-site service, the company schedules regular pick-ups and plans to eventually install a plant-based
shredding device that will allow the mobile unit to spend more time at the clients' locations.
DataChambers, as a records management company, stores three-quarters of a million boxes of documents for clients and is frequently asked
to dispose of the material after a specific expiration date. This new service offering allows DataChambers to have complete control of the
document destruction process, which in today's security-conscious business environment, offers their client base peace of mind.
The company's shredding unit has both cross-cutting and screening capabilities. "Cross-cutting makes the material unrecognizable
because paper is shredded in one direction, turned at 90 degrees, and then shredded again," Kelley explained. "Screen-shredding
means that those particles must then be small enough to pass through an interchangeable screen before it's bailed and recycled. This
basically takes the human factor out of guaranteeing the output."
Kelley emphasized the environmental implications of the new document destruction service: It has so far resulted in the recycling
of 295 tons (595,000 pounds) of cross- and screen-shredded material in the three months since DataChambers began offering the new service.
DataChambers selected Archdale-based VecoPlan when pursuing a secure document destruction mobile vehicle. VecoPlan's mobile technology
exceeds that of conventional strip-shredding and pierce-and-tear techniques. "It's a slower process because the particles are mulched
and screened, but it's far more secure than anything else in the industry," Kelley said, recalling his examination of one shredding
device that allowed a five-by-seven inch piece of paper to go unscathed.
The VecoPlan shredding unit is so powerful and precise it can shred anything from paper to bowling balls, according to VecoPlan's website.
The process is also secure, landing certification for DataChambers from the National Association for Information Destruction (NAID).
The NAID Certification Program establishes minimum standards for employee hiring and screening, operations, the destruction process, and
insurance as well as other security factors. Only security professionals with the Certified Protection Professional (CPP) accreditation
conduct the audits. The CPP accreditation is issued by the American Society for Industrial Security.
About DataChambers:
DataChambers Records Management is a division of Twin City Warehouse, Inc., headquartered in Winston-Salem, NC. It is a locally-owned
and operated Independent Commercial Records Center that has been in business since 1983. DataChambers has been in the micrographics and
imaging business since 1998, and, in 2003, opened a full-service disaster recovery hot site facility with a 24-hour Network Operations
Center (NOC). DataChambers' complete range of services include: environmental tape vaulting, Scan-on-Demand, iChamber, secure hard
copy/paper storage, computerized inventory management, courier services, data center hosting, disaster recovery and business continuity.
About VecoPlan:
VecoPlan is a leading manufacturer of advanced industrial shredding and size reduction equipment. VecoPlan shredding and recycling
equipment is the preferred choice for many industrial applications in the woodworking industries, plastics processing and recycling
industries, printing and converting industries, secure destruction industry, general waste processing and recovery industries.
For more information contact:
Chris Kelley, 336-499-7291
Tara Staley, 336-595-3522
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